2014 UDS Manual Finalized
Monday, February 2, 2015
The deadline for Health Center Program grantees and Look-Alikes to submit Calendar Year (CY) 2014 Uniform Data System (UDS) reporting is February 15, 2015. Click here for technical assistance resources provided by the Bureau of Primary Health Care (BPHC), including the recently finalized and approved 2014 UDS Manual. This final manual supersedes all draft versions released prior to December 31, 2014, including the version distributed at UDS training hosted by MPCA, and should be used to reference the 2014 UDS tables when preparing the UDS report.
In review of the final manual, there are two changes MPCA would like to highlight, as they may be different from guidance shared during the UDS training.
Table 4, Line 26/Total Public Housing Patients (All Health Centers Report this Line):
The new instruction is to report the total number of patients who are served at any Health Center which is considered to be a Public Housing Health Center, located in or adjacent to a housing project. The Center would serve a preponderance of public housing residents, though others living close by can also use the Center. We anticipate that the large majority of Health Centers not otherwise designated as Public Housing Primary Care Clinics, will not have such a site and that the number will be zero. The definition is similar in concept to that used to identify patients of school based clinics.
Table 6B,Section B/Entry into Prenatal Care:
In the event that a woman is referred to another provider for care by a Health Center which does not have its own prenatal care program, the first prenatal visit is the visit at which she receives a complete prenatal exam by the referral source. Although the patient is seen by an outside provider, the provider is to be considered part of the Center’s provider network. For purposes of reporting on the UDS, the patient is to be reported as beginning her prenatal care with the Health Center and reported in Column A (seen by a Health Center provider), not Column B. Column B is reserved for patients who initiated care with another provider and then transferred to the Health Center.
If you have questions, please contact MPCA staff or BPHC’s UDS assistance inbox and phoneline, UDSHelp330@bphcdata.net or 866.837.4357.